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Special City Council Meeting

To see the supporting documents, visit the City Council Documents page.

SPECIAL CITY COUNCIL MEETING AGENDA
8:45 A.M., THURSDAY, SEPTEMBER 5, 2019
MEETING ROOM, MYRTLE BEACH SPORTS CENTER
2115 SPORTS CENTER WAY, MYRTLE BEACH, SC  29577
 

ANYONE WHO REQUIRES AN AUXILIARY AID OR SERVICE FOR EFFECTIVE COMMUNICATION OR PARTICIPATION SHOULD CONTACT (843) 918-1004 AS SOON AS POSSIBLE, BUT NO LATER THAN 48 HOURS BEFORE THE SCHEDULED EVENT.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

REGULAR AGENDA

2nd Reading Ordinance 2019-44 to authorize the lease of property located at 5401 South Kings Highway containing approximately 42.6 acres identified as PIN 460-00-00-0006/TMS192-00-01-022, approximately 11.9 acres identified as pin 460-00-00-0001/TMS 192-00-01-039, and approximately 13.0 acres identified as pin 460-00-00-0005/TMS 192-00-01-021 to Ponderosa, Inc. for a five-year period for continued operation as a campground. 

Pirateland Campgrounds include three parcels originally conveyed to the City from the US Government in 1948 and leased to Ponderosa for campground purposes since 1990. The lease agreement has been amended several times and now expires in 02/2020.  Significant new lease terms include:

  • Lease expires on February 28, 2025.  No extension rights are included.
  • On 02/29/20 (the Reset Date) the rent calculations change as follows:
    • Base Rent from $120,000/year to $160,000.
    • Percentage Rent from 25% of Gross Campground Receipts to 28.5%.
    • From 14% of concessions & amusements to 16%.
    • From 17% of Villa Rentals to 18%.
  • This agreement is not a lease extension.  The proposed action terminates the existing lease.
  • The tenant indemnifies the City from any claims attributable to campground operations.
  • The tenant is responsible for all campground related expenses and maintenance.

2nd Reading Ordinance 2019-45 to authorize the lease of property located at 5901 South Kings Highway containing approximately 20.5 acres identified as PIN 460-00-00-0002/TMS 192-00-01-038, and approximately 56.0 acres identified as PIN 460-00-00-0004/TMS 192-00-01-020 to Lakewood Camping Resort, Inc. for a five-year period continued operation as a campground. 

Lakewood Campgrounds include two parcels originally conveyed to the City from the US Government in 1948 and leased to Lakewood Camping Resort for campground purposes since 1990. The lease agreement has been amended several times and now expires in 02/2020.  Significant new lease terms include:

  • Lease expires on February 28, 2025.  No extension rights are included.
  • On 02/29/20 (the Reset Date) the rent calculations change as follows:
    • Base Rent from $120,000/year to $160,000.
    • Percentage Rent from 25% of Gross Campground Receipts to 28.5%.
    • From 14% of concessions & amusements to 16%.
    • From 17% of Villa Rentals to 18%.
  • This agreement is not a lease extension.  The proposed action terminates the existing lease.
  • The tenant indemnifies the City from any claims attributable to campground operations.
  • The tenant is responsible for all campground related expenses and maintenance.

Resolution R2019-45 approving the submittal of an application to the South Carolina Rural Infrastructure Authority (RIA) Basic Infrastructure Grant Program in the amount of $500,000 for the 5th Ave. S. Force Main Project; and other matters relating thereto.

This resolution indicates the City’s intention to submit a grant for the RIA Basic Infrastructure grant program for the 5th Ave. S. force main project.

  • The Public Works Department has determined that the 5th Ave. S. and Boundary Street intersection force main is in need of replacement.
  • The replacement will involve the removal of the existing ductile iron pipe with 540 LF of new PVC out of the total 9,925 LF needed for the force main.
  • If approved, the $500,000 grant, with no matching requirement, will be used for the construction activity improving the infrastructure that has reached the end of its useful life and is in severely deteriorating condition which is negatively impacting the system.
  • In proposed resolution Council:
    • Attests to the need for the $500,000 in grant funding to implement this section of the 5th Ave. S. force main replacement project.
    • Will grant permission to the City Manager to apply for the grant on behalf of the City of Myrtle Beach.

Resolution R2019-46 approving the allocation of $60,000 from the Grand Park Linear Trail Capital Improvement Project fund to meet the 20% matching requirement for the SC Department of Transportation – Transportation Enhancement Grant - $300,000; and other matters relating thereto.

This resolution indicates the City’s intention to provide matching funds for a South Carolina Department of Transportation – Transportation Enhancement Grant.

  • The Grand Park Linear Trail, also known as the Thunderbolt Park trail, is currently located behind Emmens Preserve in the Market Common district.
  • The purpose of this grant is to provide an additional 6,200 feet of bicycle and pedestrian connectivity around the lakes in Thunderbolt Park down to Emory Road.
  • The $300,000 Transportation Enhancement Grant with a combination of $60,000 in local funding will be used for construction of the bicycle and pedestrian trail from Farrow Parkway to Emory Road.
  • In proposed resolution, Council:
    • Attests to the availability of 20% matching funds to be immediately available.
    • The original source of funding is from the Grand Park Linear Trail Capital Improvement Project funding.

EXECUTIVE SESSION – Following the dedication of the plaque honoring Mr. Jones, City Council may recess the meeting and reconvene in Room 102 of the Myrtle Beach Convention Center for the purpose of going into Executive Session.  Council may take action on matters discussed in Executive Session which are deemed to be “emergency” concerns. 

Note:  South Carolina law requires that Council’s business is conducted in public with limited exceptions, known as “Executive Sessions.”  Subjects eligible for Executive Session include:  

  • Personnel matters.
  • Negotiations concerning proposed contractual arrangements and proposed sale or purchase of property.
  • The receipt of legal advice relating to:  

– A pending, threatened, or potential claim. 
– Other matters covered by the attorney-client privilege. 
– Settlement of legal claims, or the position of the City in other adversary situations.  

  • Discussions regarding development of security personnel or devices.
  • Investigative proceedings regarding allegations of criminal misconduct.
  • Matters relating to the proposed location, expansion, or provision of services encouraging location or expansion of industries or other businesses.   

Motions to go into Executive Session must be made in public and specify one or more reason above. Council can take no vote or action in Executive Session.  

ADJOURNMENT