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Special Events Technical Review

Special Events Technical Review Committee
10:00 a.m., Wednesday, February 28, 2018
Conference Room, City Services Building
921 North Oak Street, Myrtle Beach, SC  29577

ANYONE WHO REQUIRES AN AUXILIARY AID OR SERVICE FOR EFFECTIVE COMMUNICATION OR PARTICIPATION SHOULD CONTACT 843-918-1007 AS SOON AS POSSIBLE, BUT NO LATER THAN 48 HOURS BEFORE THE SCHEDULED EVENT.

A.  Call to Order

B.  Approval of Minutes – February 14, 2018 Meeting

C.  Matters of Business

           Review of Last Week’s/On-Going Events

  1. Valentine’s Day Carriage Rides, Market Common, February 14, 2018
  2. City of Myrtle Beach 5K For Health, Plyler Park, Boardwalk and Beach, February 17, 2018
Review of Upcoming Approved Events

  1. Myrtle Beach Marathon, March 1-3, 2018 (Need Insurance)
  2. Grande Dunes St. Patrick's Festival & 5K, Grande Dunes Pavilion, March 16,, 2018 (Need Insurance)
  3. Pee Dee Street Rodders’ Annual “Run to the Sun,” March 15-17, 2018
  4. The Myrtle Beach Jeep Jam, April 12-15, 2018 (Need Insurance) 
  5. Myrtle Beach Food Truck Festival, Burroughs & Chapin Pavilion Place, April 20-21, 2018 (Need Insurance)
  6. Ground Zero Dragon Boat Festival, Grand Park, The Market Common, April 23-30, 2018, (Need Insurance)
  7. Military Appreciation Days, May 1-31, 2018
  8. Festa Italiana, Grand Park, June 28-July 1, 2018 (Need Insurance)
  9. Festa Italiana, Grand Park, October 4-7, 2018 (Need Insurance)
  10. Myrtle Beach Seafood Festival, Burroughs & Chapin Pavilion Place, October 5-6, 2018 (Need Insurance)
  11. American Heart Association (AHA) Annual Beach Ride, November 3, 2018 (Need Insurance)
D.  New Business

Review of Upcoming Proposed Events (Final)

  1. Addicts’ Lives Matter (Voices of Recovery) Walk/Rally, Fresh Brewed Coffee House, March 24, 2018
  2. Wings Over Myrtle Beach Air Show, Myrtle Beach International Airport, April 28-29 (Need Insurance)
  3. The Getaway Concert, Burroughs & Chapin Pavilion Place, July 7-17, 2018 (Need Insurance & Security Plan)
  4. Myrtle Beach Stampede Rodeo, Former Myrtle Square Mall Site, July 13-15, 2018 (Need Insurance, Security Plan, & Traffic Plan)
Review of Upcoming Proposed Events (Conceptual)

  1. Earth Day Music Fest & Diabetes 5K, Myrtle Beach Train Depot, April 14, 2018 (Cancelled)
  2. May Open Junior Beach Volleyball Tournament, Beach at 14th Avenue Pier, and Pavilion Place Volleyball Courts, May 12, 2018 (Need Insurance)
  3. Carolina Country Music Festival, Burroughs & Chapin Pavilion Place, June 3-11, 2018 
  4. Independence Day 5K, July 4, 2018 (Route Plan)
  5. OMA Hot Summer Nights, Plyler Park and Stage, June 3-September 4, 2018 (Need Insurance)
  6. Myrtle Beach Mini Marathon and Coastal 5K, Coastal Grand Mall, Downtown Myrtle Beach and The Market Common, October 19-22, 2018 (Need Insurance)
  7. Myrtle Beach 1 Mile Sprint & Music Festival, Ocean Boulevard and Plyler Park, November 3, 2018 (Need Insurance, Security, & Site Plan)
  8. Myrtle Beach Turkey Trot, The Market Common, November 22, 2018 (Route Plan) 
E.  Review Temporary Use Permits

F.  Review Sports Tourism Events

G.  Review Parade Permits

H.  Review Film/Photo Requests

I.  Convention Center Events

J.  Discussion Items

K.  Executive Session

L.  Adjourn